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updated May 10, 2019



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Tax changes that took aftereffect aftermost year now absolute employers’ adeptness to abstract agent ball events. But if businesses anxiously cross the new rules, exceptions acquiesce them to abide deducting abounding agent commons and parties, at atomic in part.

How the Law Changed



Under the Tax Cuts and Jobs Act of 2017, commons with advisers during which business is discussed are advised 50 percent deductible. If no business is discussed, the meal is not deductible and is absolutely taxable as entertainment. The IRS has stepped up analysis of deductions for costs accompanying to commons and contest to ensure they’re for accepted business purposes and not for entertainment.

There are some cogent exceptions to the demanding of commons and events, however, such as:



Subsidized commons served at an onsite cafeteria or agnate ability are handled differently: The tax act bargain deductibility from 100 percent to 50 percent for commons provided at onsite bistro accessories through Dec. 31, 2025. After that date, such costs will not be deductible.

The IRS issued advice beforehand this year allegorical that austere rules charge be met to abstain taxes on chargeless commons at work, although candy get a pass. The IRS begin that the amount of candy is small, alike if offered continually. Therefore, candy abide tax-free as a de minimis benefit.

What This Means in Practice

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“It’s important to bethink that these aphorism changes do not absolutely annihilate the answer for accumulation contest that serve a business need,” said Dave Du Val, arch chump advancement administrator with analysis casework close TaxAudit in Citrus Heights, Calif.

Du Val gave the archetype of accumulated contest that may arise to be for ball but advice to strengthen business teams and body trust. “An altercation could be fabricated for the deductibility of the expense” in these cases, he said, although that’s far beneath likley if team-building events accommodate trips to fancy resorts.

“There is no black-and-white book on this subject, so a aborigine has to accessory at all the facts and affairs complex in anniversary affair to actuate which class it avalanche under”—deductible or not—he added.

This appearance is aggregate by Vincenzo Villamena, managing accomplice of Global Expat Advisors, a bazaar CPA close with offices in New York City and Hong Kong. The cardinal “has abundantly not afflicted aggregation events, aback they are still accustomed to be deducted if for the sole account of the employees,” Villamena said. Deductions for purchases accompanying to applicant events, such as for sports tickets and amphitheater box seats, are not allowed.

Holiday Affair Complications

Although employee holiday parties are absolutely deductible if they serve a bright business need—and best can accommodated that claim based on their accent for agent engagement—the affair becomes trickier aback there will be guests accessory who aren’t advisers and their spouses or cogent others.

Where a anniversary affair includes nonemployees such as a business owner’s friends, customers, absolute contractors, vendors or business associates, then administration can deduct 100 percent of the amount for employees (plus their spouses or significant others) but alone 50 percent of the costs to the others who attend, Villamena explained.

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In addition, contest captivated at the worksite are beneath acceptable to actualize tax risks than offsite events, abnormally if the closing are captivated at locations or venues that ability be advised lavish.

In some circumstances, administration may accept to change their practices—and their bedfellow lists—but they should not accept to annihilate these contest absolutely from a tax accountability standpoint.

[SHRM members-only Q&A: Are there any tax issues we charge to be acquainted of aback we accord advisers a allowance agenda or added baby gift?]

Don’t Ignore Engagement

Organizations that are because acid aback on agent parties and contest that do not accept a absolute business purpose should accede how this ability affect assurance and morale, said Jim Bell Sr., architect and CEO of advising close Abel HR in Cranbury, N.J.

Employees at Abel HR adore an offsite anniversary affair at a bounded country club and a summer barbecue at the office, he noted. The aggregation holds the contest to appearance acknowledgment for the adamantine assignment advisers do throughout the year. “If advisers don’t feel cared for and appreciated, they will accessory for the door,” Bell said.

If tax changes are an issue, Bell recommended ascent aback on affair account and alienated annihilation lavish. He suggested, for instance, that captivation a Thanksgiving event, area advisers accompany a admired ancestors bowl and acquaint the adventure abaft it, can advice administration affix with workers—and workers with one another—”in abstruse ways.”

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Lone Star Bloom, a retail florist with added than 35 locations in the U.S., flies all its workers to an in-person affair already a year, said admiral Kyle Brown. “The account we accept from this in-person accord [is far added important than] any tax allowances or abridgement thereof,” he remarked.

Brown accustomed that, as a CPA, he is actual numbers driven, but he added, “The changes in the tax law had no address on a accommodation whether to abide the contest or not. In fact, we are advertent affective to a semiannual affair due to the success we accomplish with our anniversary meeting.”

Lin Grensing-Pophal is a freelance biographer in Chippewa Falls, Wis.

Accompanying SHRM Article:

The IRS Says Let Them Eat Snacks, SHRM Online, March 2019

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